Waivers
An organization can keep a library of documents — a liability waiver, terms and conditions, a photo release, a code of conduct, whatever your league needs signed — and attach any of them to a season or a tournament. Everyone who registers has to sign every attached document, one at a time, before they can finish registering and pay.
Who can do this
Section titled “Who can do this”Organization admins. There’s no document at all until you add one — it’s entirely opt-in, and nothing is attached to any season or tournament until you attach it.
- Open Organization → Registration → Waivers in the admin sidebar (or click Open on the Organizations list, then Registration, then the Waivers tab).
- Click New waiver and give it a short name (e.g. “Liability waiver”, “Photo release”). Write the body in the Markdown editor — headings, bold, and paragraphs all work, and it renders exactly the way registrants will see it.
- Optionally mark it as a default for one or more sports — the next time you create a season or tournament for that sport, the document is pre-attached automatically (you can still un-attach it there).
- Click Save. The document now appears in your library, unattached to anything, until you pick it up on a season or tournament page.
- Open the Registration tab on any season (or the tournament’s own admin page) and find the Waivers card. Check the box next to any library document to attach it — the card shows how many of the season’s current registrants have signed it so far.
- If you edit a document’s body later, saving creates a new version. Anyone who already signed keeps the exact text they agreed to on record — they’re never asked to re-sign retroactively — but from that point on, anyone signing (in that season, that tournament, or any other context the document is attached to) signs the new text.
- Open a document’s Signatures view to see who’s signed it, in which season or tournament, and at which version. Export CSV downloads the same list.
- When a document is no longer needed, Archive it — it disappears from every “attach” picker but stays fully readable in its Signatures history. Delete only appears once nothing has ever signed it; once even one person has signed, Archive is the only way to retire it.
Good to know
Section titled “Good to know”- A document is attached per context, not per organization. Attach the same liability waiver to three seasons and a tournament, and a player active in all four signs it four times — once per context, even though the wording is identical. This is deliberate: a signature for one season’s play doesn’t establish consent for another season or a tournament.
- Attaching a document after registration has already opened never blocks anyone already registered. It only applies going forward to new registrants; people who registered before you attached it see a one-time reminder on their dashboard instead, and the Registrations table on the season/tournament page shows you at a glance who’s still outstanding (a green pill when everyone’s signed, amber otherwise).
- Signing is per document, not per bundle. If a season has two attached documents, a registrant signs each one separately — you’ll see two entries on their evidence trail, not one.
- Coverage is limited to people who register themselves, or are drafted/assigned into a team by a captain or admin — every rostered player owes their own signature, whether they signed up directly or were added later. A captain’s own signature only covers the captain, not the roster.
- Events don’t have a waivers step — only seasons and tournaments.